SEE WHY SO MANY BUSINESSES RELY ON ASTUTE PAYROLL
Complete control from onboarding through to payroll
Astute Payroll takes workforce management to a whole new level. Have total control over and insight into every aspect of your payroll and invoicing functions. It’s live 24/7 and accessible through any web browser from any location. No delays, errors, or missing data; leaving you free to focus on things that are more important.
CONNECTS WITH YOUR CRM & HRIS SOFTWARE
EMPLOYEE ONBOARDING & SELF SERVICE
TIMESHEETS, EXPENSES & LEAVE
PAY & AWARD INTERPRETATION
INVOICING, PAYROLL & RECEIPTING
CONNECTS WITH YOUR ACCOUNTING SOFTWARE
All the features to manage your workforce
Looking for an enterprise-grade cloud application loaded with every feature you need to automate and streamline your workforce management processes? Look no further than Astute Payroll. It’s all here.
Create a fantastic onboarding experience for new hires and ensure their compliance, but also reaffirm your employer brand as caring and helpful.
Scheduled and automatic email reminders prompt employees to log in and start their personalised onboarding process.
Info all in one place
Collect addresses, emergency contacts, bank details and other data into a single and secure location.
Give new employees full flexibility to complete their onboarding process from any browser at any location at any time of the day.
See at a glance who changed what and when. Give employees the option of changing their details whilst tracking every update for audit purposes.
The legalities of a new hire can be complex and confusing. Astute Payroll simplifies this process, but still gives you the reassurance that everything is in order.
Report employee and wage information quickly and easily after each pay run is processed.
Worksite specific profiles
Increase compliance by giving specific employees at specific worksites documents only relating to them. Profiles can be set against customers or workplaces and include docs or videos.
Record & audit acceptances
All acceptances are time and date stamped then stored forever in your employee’s profile. Management have full access to reports showing all acceptances across the workforce.
Docs, images and videos
Do you have a video that you need to prove was viewed? Easy. Upload PDF, MP4, GIF, or JPG files, group them into a profile and they will automatically appear for acceptance when your employee first logs in.
Reporting and filing
We give you the tools to slice and dice your compliance data your way. Save your favourite report settings for future use and get total visibility of your workforce’s compliance.
Empower your employees with an easily accessible online profile, detailing all their important employment information such as leave, wages, payslips and more.
Job and wages history
Employees can see all their job details including timesheets and expenses, as well as wage information for each job they’re assigned to. All the information your employee needs is on one screen.
Employees with leave entitlements can view their balances and submit leave requests for processing.
Timesheets can be completed and managed on the go. Employees can enter and save their hours progressively, then easily submit them at the end of pay period.
Payslips are available to employees any time they need them. They can be viewed, downloaded and printed as required.
Safe and secure
With two factor authentication on their Profile page, you and your employees can feel at ease knowing there is an additional layer of security protecting their privacy.
Easily handle multiple jobs, projects, shifts and leave all on the one timesheet.
Many jobs, one timesheet
Our timesheet handles any scenario you can think of, including multiple jobs, projects, shifts and more. Say goodbye to paper timesheets, manual checks, and wasted time.
Time blocks provide great flexibility in how hours are allocated during a day. They can be used to record hours for a specific job or project, or provide traditional shift functionality.
Set up the type of breaks can be taken, the length of breaks, and what jobs they relate to, then add rounding features to ensure you stay within your business rules.
Astute Payroll records every action taken on a timesheet and who made it. Easily check the status of a timesheet and follow the process from submission right through to payment.
Incorporate leave into timesheets for additional ease of use for your employees.
Easily create any type of allowance and have your employees process this directly from their timesheet. Some allowances can be set to be triggered automatically by a rule.
Multiple approval paths
Need more than one Approver? No problem. Set a group of Approvers for your employee to choose from.
We know the week doesn’t always start on Monday. Choose a weekly starting day and allow your employees to log their time on an hourly or daily basis. Paying fortnightly or monthly? No worries, we’ve got that covered too.
Employees and approvers are automatically reminded by email to complete or review a timesheet.
Need to attach documents to timesheets? Done. Have employees upload documents as attachments and have those attachments automatically flow through to payroll.
Astute Payroll automates, simplifies and improves the expense management process.
Manage the entire expenses process on a mobile device or computer, making it simple for employees and managers to complete expenses on the go.
Real time reporting
No more paper and spreadsheets. Astute Payroll gives you real time visibility into reimbursable expenses with configurable and easy-to-use reports.
Submit expenses on a timesheet
Give employees the ability to submit expenses and timesheets on the same screen. This saves them precious minutes and ensures your procedures are maintained.
Attachments & notes
Need to attach a document other than the receipt and maybe even make some notes? Easy. Astute Payroll gives you full flexibility to offer both to your employees.
Astute Payroll gives you an easy to use leave management tool that calculates leave balances in real time. Management has visibility into leave entitlements and resource availability.
Holiday Pay, Annual Leave, Dynamic Rates…
We’ve got you covered with all the leave types and accrual types you’ll need to record for your employees and contractors. Dynamic Rates are calculated for you as well, all in line with IRD requirements.
Team calendar view
With our team calendar view Astute Payroll gives leave Approvers visibility into how a leave request affects the rest of their team.
Live management reports
No more paper and spreadsheets. Astute Payroll gives you real time visibility into leave requests and leaves balances with configurable and easy to use reports.
Requests and approvals
Empower employees with online leave requests. Email reminders and flexible workflows speed up the leave approval process and ensure accuracy and compliance.
Manage every aspect of how your employees are paid. Create powerful pay rules for automation or manually adjust specific details of an employee’s pay.
Create your rules your way then update and use them with any employee in any pay cycle. Not everyone interprets Awards and Agreements the same way. We give you the power to choose your own interpretation.
Any rule you want
Astute Payroll’s Pay Rules engine allows you to automate most payroll decisions including time of day, day of week, shift duration, split shifts, allowances and public holidays.
Manual or auto
Allow your employee to manually select a rule on their timesheet, or have it automatically calculated and added in payroll.
Create your individual rules, then add them to multiple rule groups, saving you endless complication and messy overlapping.
We’re here to help
If you ever need help creating or updating pay rules, get in touch with our Support team and we’ll help you with a support plan that suits your needs.
Paying your employees is simple. Create multiple pay cycles, import timesheets, generate payslips or export your data.
Easily make adjustments to employees hours, assign new pay items, add rates, allowances and deductions.
Payslips can be sent to your employees via email once a pay run has been finalised and sent to your bank. After that, it will be available in their portal whenever they need it.
Powerful pay rules
Configure rules for overtime, weekends, breaks and allowances and more. Timesheets are then automatically interpreted against any defined rules.
Easy wage processing
Astute Payroll generates an industry standard bank file, ready to upload into your online banking.
Connect with your other services
Using Astute Payroll’s import/export tool or our API, easily push general ledger updates into your accounting software including MYOB, Xero, and more.
Notes & history
Any adjustments to an employee’s timesheet will be time and date stamped, recorded and kept on the system for future reference.
Multiple pay cycles
Complete payroll flexibility. You can create multiple pay runs at different frequencies – weekly, fortnightly, monthly or one-off payments like employee bonuses.
Last minute changes? No worries
Need to make some last minute changes to an employee’s pay before executing a pay run? No problem. With Astute Payroll, you can make adjustments at every step.
Get your invoices out to clients quickly and easily with our simple yet powerful Invoicing function.
Auto late payment reminders
Never chase an invoice again with Astute Payroll’s auto late payment reminder emails. Set the ‘days overdue’ trigger and even customise your messages.
Accept credit cards and direct debit
Got a direct debit facility? Great. With Astute Payroll you can integrate it and accept payments by direct debit and credit cards. Give us a call to see if we integrate with your bank.
For those who are time billing, Astute Payroll gives you a range of consolidation methods to suit your needs. Get the right data onto the right invoice and get paid.
Choose a send method that allows you to see whether an invoice has been viewed by your recipient.
We support a number of foreign currencies, giving you options and the flexibility you need.
Multiple billing entities
Multiple businesses that you need to bill through? Sure. Astute Payroll lets you choose which entity to bill from for each invoice that you send out.
Let your customers know exactly what they’ve paid and what they owe. Schedule statements to be sent automatically to the right people at the intervals you choose.
Credits & refunds
Turn an often messy situation into a simple process. We’ve made it easy to create credit notes from overpayments then turn them into a refund to the customer or a credit to their next invoice.
Astute Payroll plays nice with most accounting and general ledger applications like MYOB, Xero, NetSuite and more. Create your invoices, send them, then auto update or export out to your GL.
Getting paid should be easy. Apply all of the payment to one invoice or distribute the payment over multiple outstanding invoices from a particular client.
Capture your PAYE withholding obligations quickly and easily with the PAYE Tax Report.
Astute Payroll’s Workplace Insurance report calculates wages by State then applies the relevant workplace insurance rate. Send this report to your insurer and you’ve just saved yourself valuable hours.
Set whether employees have opted in or out of Kiwisaver, in their profiles. Create Contributions and Deductions to use when setting up employees as well.
Get total visibility into all aspects of your workforce with Astute Payroll’s sophisticated reporting tools. Deep dive into your payroll, invoicing, compliance, tax, profit, costs, and other data, for better decision making.
Are you making money?
Gain visibility into your top line numbers, analyse your revenue, costs and margin on your time billing activities.
Export all data
Our reports enable you to export data in multiple formats. You can set up scheduled extracts for the majority of your data at the frequency of your choosing, or just do it as a once off as required.
Keeping your data secure
Managing your data is serious business, so that’s why we use 256-bit SSL encryption. Rest assured that Astute Payroll is as secure as your online banking.
Visas and tickets
Have visibility of employees working on Visas and their upcoming expiry dates. Upload documents to their profiles to save on paper storage.
See what’s happening across your business on a single screen. Check which timesheets, leave requests, or expense reports have been submitted and/or approved.
The Astute Payroll has joined forces with some of the most reputable software companies out there. We have integrations with Bullhorn, JobAdder and Xero to name a few. We also support export files for accounting applications such as MYOB, SAGE, D365 and more.
A turnkey solution
Each integration partner has developed a turnkey solution to fulfill a critical business need and seamlessly connects with Astute Payroll.
No more double entry
Transfer HR data from your CRM or HRIS in to Astute Payroll automatically. Then transfer payroll and invoicing data into your GL. Easy.
Moving fully to the cloud saves $$
Using integrations to extend Astute Payroll means no more IT costs maintaining servers and onsite equipment.
We’re friends with everyone
We have a large selection of integrations giving you and endless variety of ‘cloud stack’ combinations.